NFC Tap. Attendance Logged. Parents Notified. Two Seconds.
Students tap their NFC card at the gate. FundTrak logs the entry, checks their fee balance, and sends their guardian a WhatsApp message — all before they walk through. No clipboards. No manual registers. No missed records.
< 2s
Tap to notification
NFC
No QR codes or manual check-in
Live
Real-time attendance dashboard
How it works
Tap. Log. Notify. Two Seconds, Start to Finish.
No setup at the gate beyond a phone and NFC reader. Everything else is automatic.
Student taps NFC tag
The student holds their NFC card or fob to the gate staff's phone. One tap — that's the whole interaction. No QR codes, no names to type.
Entry is logged instantly
FundTrak auto-detects whether it's a check-in or check-out. The student's name, class, timestamp, and fee balance appear on screen. Late arrivals are flagged automatically.
Guardian is notified
A WhatsApp message and SMS fires to the guardian within seconds — student name, direction (in or out), and timestamp. No app install or account needed on their end.
Same on exit
The same tap logs the student out. Guardian receives an exit notification. The attendance record closes with both timestamps. Duplicate scans within 5 minutes are ignored.
Live Attendance
Every Entry and Exit, Logged in Real Time
Gate staff and teachers both see a live attendance log — who's in, who's out, and when. Late arrivals are flagged automatically. No clipboards. No end-of-day reconciling. The record is complete the moment the last student leaves.
- Live dashboard: who's in, who's out, who hasn't arrived
- Late arrivals flagged automatically based on configurable threshold
- Attendance summary: present, absent, and late counts at a glance
- Full attendance history searchable by student, date, or class
- Gate staff and teachers have role-based access to different views
Guardian Notification
Parents Know the Moment Their Child Arrives — and Leaves
No app to install. No account to create. The guardian gets a WhatsApp message and an SMS the moment their child taps in or out. Name, direction, and timestamp — clean, simple, and instant. If the student has outstanding fees, a gentle reminder is included based on your configured frequency.
- WhatsApp notification fires within seconds of every tap
- SMS backup sent simultaneously — always delivered
- Separate notification on entry and exit — not just arrival
- No app install or account needed on the guardian's side
- Fee reminder included if outstanding balance exists
- Configurable frequency: every check-in, weekly, or monthly
Fee Visibility
The Gate Is Also Your Quietest Fee Reminder
Every time a student taps in, staff instantly see their outstanding fee balance and payment status on screen. No awkward conversations needed — the information is simply there, visible, at the right moment. A gentle, consistent nudge at every entry.
- Outstanding balance shown on screen at every scan
- Payment status shown: Fully Paid, Partially Paid, Unpaid, or No Subscription
- Pulls live from the student's ledger — always current, never stale
- Staff see which fees are unpaid and since when — no manual lookup
Beyond the basics
Built for the Realities of a Nigerian School Gate
Fast, offline-tolerant, and simple enough for any staff member to use — with intelligent features running behind every tap.
Auto Check-In/Out Detection
FundTrak intelligently determines whether a scan is a check-in or check-out based on the student's last scan. No need for separate entry and exit stations.
NFC Tag Management
Assign NFC cards to students, replace lost or damaged tags, deactivate with a reason, and view full tag history. Each tag has a unique hex UID linked to one student.
Batch Upload for Offline Scanning
Gate devices that go offline can store up to 100 scans locally. When reconnected, upload the batch in one request — FundTrak processes them in chronological order.
Configurable Attendance Rules
Set check-in and check-out time windows, late arrival threshold, duplicate scan prevention (1-60 min), weekend scanning, and SMS rate limits per student per day.
Multi-Gate Support
Run multiple gate stations at different entrances. Each scan records which gate it came from. All stations feed into the same live attendance dashboard in real time.
Parent Self-Service via WhatsApp
Parents can ask about their child's attendance directly on WhatsApp — today's scans, this week's record, late arrivals. Powered by FundTrak's AI chat assistant.
Know who's in your school — every minute of every day
NFC tap, live attendance, guardian notifications, and fee visibility — all from one gate device.