School Fee Management Software

Create Fees, Track Every Payment, and Know Who Owes What — Instantly

Set up tuition, assign fees by class or student, and watch balances update the moment a payment arrives. Export debtors lists, issue vouchers, and share ledgers with parents — all from one dashboard.

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98%
Accuracy in balance tracking
40%
Faster fee reconciliation
₦500M+
School fees tracked on FundTrak

Create Fee

Create any fee in seconds — even for a term that hasn't started yet

Name the fee, choose whether it's standard tuition or a custom subscription (bus transport, meal plan, uniforms), then pick the term and session. You can create fees for next term without affecting the current one — so your bursar isn't scrambling when the new term opens.

Standard tuition or custom subscription — uniforms, bus, meals, boarding

Select term and session — create fees for future terms in advance

Set amount, description, and bracket (class group) in one form

Fee stays inactive until you assign it — no premature charges

Create any fee in seconds — even for a term that hasn't started yet

Student Assignment

Assign by class in bulk, or pick students one by one

Select classes from a multi-select dropdown and every student in those classes gets the fee instantly. Or search individual students by name and tick their checkbox. Made a mistake? Search the assigned list and uncheck anyone who shouldn't be on it. You control exactly who gets charged.

Class-based: multi-select dropdown — pick one class or ten at once

Individual: search by name, tick checkboxes to assign

Remove students by searching the assigned list and unchecking

Preview the full assigned list before the fee goes live

Automatic Balance Tracking

Balances update the moment a payment is confirmed

You don't enter anything manually. As soon as a payment is linked to a student — from the bank feed or manually — their outstanding balance clears immediately. The live tracker shows your school's full collection status, broken down by class, arm, or fee type. No end-of-week updates. No reconciling against paper records. Always live.

Payment confirmed — balance updates everywhere instantly

School-wide collection progress visible in real time

Filter by arm, class, term, or individual fee type

Overpayments move to student wallets automatically

Balances update the moment a payment is confirmed

Student Ledger

Every student has a clean, complete financial record

The moment a fee is assigned, it appears in the student's ledger. The moment a payment is confirmed, the ledger updates. When a parent disputes a balance, you open the ledger — every fee, every payment, every date is right there. Disputes resolved in seconds, not days. Download as PDF or share directly on WhatsApp.

Every assigned fee shown with due date and payment status

Full payment timeline — dates, amounts, and sources

Outstanding balance always current, never stale

Share ledger with parents via WhatsApp in one tap

Beyond the basics

Everything Else Your Finance Team Needs

Fee creation and tracking is just the start. FundTrak also handles vouchers, receipts, exports, approvals, and wallets.

Vouchers & Discounts

Issue fee waivers, scholarships, or discounts as vouchers. Track usage, remaining balance, and expiry. Print voucher slips as PDF.

Payment Receipts

Download or share payment receipts as PDF for any confirmed transaction. Parents can verify payments instantly.

Debtors Export

Export a full debtors list as PDF — filtered by term, session, class, or subscription. See who owes what and when they last paid.

Approval Workflows

Transactions above a threshold require approval from designated staff. Multi-level approval chains for payment linking and refunds.

Student Wallets

Overpayments automatically move to student wallets. Wallet funds apply to future fees. Parents see their wallet balance in real time.

Transaction Statements

Download date-range transaction statements as PDF for auditors, accountants, or school board meetings. Every naira accounted for.

Ready to stop chasing payments?

Set up your school's fees in minutes. Track every naira from the moment it hits your account.

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