Staff Salaries, Advances, Payslips, and Deductions — Fully Automated
Create payroll runs, set structured salaries with allowances, process advances via WhatsApp, apply one-time adjustments, disburse to bank accounts, and generate PDF payslips — all from one dashboard. 35+ payroll operations, zero spreadsheets.
35+
Payroll operations
5
Report types with export
WhatsApp
Staff request advances directly
Core capabilities
Everything Your School Needs to Run Payroll
Structured salaries, payroll runs, advance requests, adjustments, PDF payslips, and disbursement tracking — from setup to bank transfer.
Structured Salary Setup
Define compensation with Basic Salary, Housing Allowance, Transport Allowance, and Other Allowance. Each component tracked separately. Salary history maintained with effective dates — see what anyone earned at any point in time.
Payroll Runs
Create a payroll run for a pay period. Add eligible employees, review line items, apply adjustments, approve, and disburse — all in one workflow. Duplicate last month's run as a starting point. Resume failed disbursements.
Salary Advances
Staff request advances via WhatsApp. Management reviews and approves from the dashboard. Approved advances are disbursed to the employee's bank account. Deductions are spread automatically across future payslips.
Payroll Adjustments
Apply one-time bonuses, fines, or deductions to any employee within a payroll run. Each adjustment has a type, amount, and reason — tracked separately from base salary. Edit or remove before disbursement.
PDF Payslips via WhatsApp
Itemised payslips generated automatically for every employee in every run. Staff download PDF payslips directly from WhatsApp — no login required. Year-to-date summary available for tax purposes.
Disbursement Tracking
Track every payment to every employee — pending, processing, completed, or failed. Retry failed disbursements without re-creating the run. Real-time status updates via notifications.
Structured Compensation
Every Salary Component, Defined and Tracked
FundTrak breaks salaries into components — basic pay, housing, transport, and custom allowances. Each has an effective date, so you have a complete history of every employee's compensation. No more guessing what someone was paid last term.
- Basic Salary, Housing Allowance, Transport Allowance, Other Allowance — each tracked separately
- Salary history with effective dates — see what anyone earned at any point in time
- Current salary computed automatically from the latest active structure
- Change salaries mid-term — old and new amounts both preserved for audit
Salary Advances
Staff Finance, Managed with Dignity
Teachers request salary advances from WhatsApp. Management reviews and approves on the dashboard. Deductions are spread across future payslips automatically. No spreadsheets. No manual calculations. No awkward conversations.
- Staff request advances directly from WhatsApp — no app, no login needed
- Management approves or rejects from the web dashboard with one click
- Approved advances disbursed to the employee's bank account automatically
- Deductions spread gradually across upcoming payslips — configurable schedule
- Complete advance history: requested, approved, disbursed, and deducted amounts
Payroll reports
Five Reports — Each Exportable as PDF or Excel
Summary, deductions, bank payments, variance, and year-to-date — every report your accountant, auditor, or school board needs.
Payroll Summary
Total gross, net, deductions, and disbursement amounts per payroll run. Broken down by employee group. Exportable as PDF or Excel.
Deduction Summary
All deductions applied — advance repayments, one-time fines, scheduled deductions. Per-employee breakdown with totals.
Bank Payment Report
Ready-to-use report for your bank — employee names, account numbers, amounts. Upload directly to your bank's bulk payment system.
Variance Report
Compare this month's payroll to last month's. See which salaries changed, which adjustments were added, and where costs increased or decreased.
Year-to-Date Summary
Cumulative earnings, deductions, and net pay per employee across the full academic year. Essential for tax reporting and annual reviews.
Pay your staff on time, every time
Structured salaries, automated disbursement, and PDF payslips — set up in minutes.